ART 1: About Ultra Race Romania

1.1 Ultra Race Romania is organized by Legendary Sports and it’s part of  a unique category of rough footraces. The race takes place over seven days / six stages  covering some 250 kilometers / 155 miles in a remote and culturally rich location in Romania.

1.2 The race gives participants the opportunity to test their endurance and also meet fellow competitors from around the world.

1.3 In consideration for the payment of the entry fee, Ultra Race Romania, short named further URR allows you to enter the Race subject to the Terms and Conditions of these Rules and Regulations.

1.4 Anyone between the age of 18 and 80 years can compete in URR

1.5 The concept of URR is that competitors leave the starting line and run / walk, by following course markers, through a number of checkpoints to the finishing line of each stage as quickly as they can. Competitors must provide and carry on their own food, gear and clothing as stated in the Mandatory Equipment List, and will be provided with a ration of water and a place in a tent at night. Competitors are supported by professional medical and operations teams. Otherwise, no outside assistance is permitted. Competitors can finish at any time before the cut-off time. If any competitor does not finish before the cut-off time then that competitor cannot receive a Finisher’s medal. He/she can continue the remaining stage(s) but will not appear in the final rankings. The competitors who from whatever reasons decide not to run, can stay in camps and provide help as volunteers for the remaining duration of the race. However, if they decide to leave the race, then the Organizers transfer them to the host town of Buzau, where they are solely responsible for finding (paying) for accommodation or even change plane tickets should they want heading home.

1.6 These Rules and Regulations also form the Terms and Conditions and govern the entry into the race.

1.7 You must read these Rules and Regulations carefully prior to registering at the URR. You may only register and enter the race if you have read, understood and agreed with these Rules and Regulations. These Rules and Regulations represent a legally binding agreement between you and the URR, (referred to in these Rules and Regulations variously as the “URR”, “Ultra Race Romania”,”we”, “us”, and “our”).

1.8 Every competitor must sign a copy of these Rules and Regulations, together with the Assumption of Risk and Waiver and Release of Liability in relation to the Race, and Release Waiver and Acknowledgement for Likeness and Intellectual Property in relation to the Race, before being allowed to start URR. In addition, every competitor must complete and sign all of the Mandatory Forms and provide all required information including, but not limited to, the competitor’s emergency contact information, insurance details, medical information and a medical certificate signed by a medical doctor together with an EKG done 30 days prior to the start of the race.

1.9 The Ultra Race Romania and Race Organizers have complete discretion in applying these Rules and Regulations. These Rules and Regulations may be modified by the organizers at any time without notice. The revised Rules and Regulations will be posted on the Ultra Race Romania website https://ultraraceromania.ro (the “Website”) as soon as reasonably practicable. The Rules and Regulations will be posted together with a list of time penalties that can be imposed and amended from time to time. Competitors will be solely responsible for familiarizing themselves with the most up-to-date version of these Rules and Regulations of the Races at any given time.

ART 2: CONDITIONS FOR REGISTERING

2.1 The organizers of Ultra Race Romania reserves the right, at its sole discretion and at any time, to refuse to allow you to enter into or participate in the race, or to withdraw or cancel your offer of a place in the race from you. Ultra Race Romania is under no obligation to provide you with any reason whatsoever for such refusal or withdrawal.

2.2 You must be between the ages of 18 and 80 at the Race start date in order to compete. You may request special permission to compete in the Race if you are under the age of 18 or over the age of 80. All requests will be assessed on an individual basis and the decision of the organizers in this regard is final and binding.

2.3 You acknowledge and agree that the Race takes part in a remote part of the world where everyday facilities and comforts to which you may be accustomed are unlikely to be available. You are expected to possess outdoor survival skills such as familiarity with outdoor gear, backpacking and common sense. You are not required to possess any technical navigation skills to take part in the Race.

2.4 You acknowledge and agree that competing in the Race will be physically demanding, that you are aware of the nature of the Race, and that there are medical and physical risks associated with the Race. You are solely responsible for your own training and preparation for the Race. By applying to compete in the Race, you warrant that you are physically capable of.

2.5 You acknowledge and agree that endurance racing of the kind contemplated by the Race entails the real risk of serious injury or even death from various causes including equipment failure, dehydration, fatigue, collisions or incidents involving other competitors, spectators, other road users and / or vehicles, aspects of the course, weather conditions, natural disasters, flood, fire, injury, disease and other causes.

2.6 You acknowledge and agree that you are responsible for obtaining and taking all necessary medications (and have taken them in accordance with your doctor’s instructions) relevant to the country in which the Race is held (called the “Host Country”). You also acknowledge that it is your sole responsibility to carry your personal medications with you throughout the Race. The organizers medical staff will not be able to, nor will it be liable for failing to, supply personal medication during the Race should a competitor fail to carry his or her own.

2.7 You agree to inform the Organizers on application of any pre existing illness from which you suffer that may affect your performance in the Race or for which medical treatment may be needed. In addition, you agree to inform the Organizers, both on application and thereafter, as the need arises, of all medications that you are currently taking or will be taking while you are participating in the Race.

2.8 The Ultra Race Romania will provide professional medical support to competitors throughout the duration of the race. You give permission to medical staff to make decisions concerning medical care and treatment and, where necessary, authorize such care and treatment in emergency situations. You understand that Race staff will make every reasonable effort, in the circumstances, to reach your emergency contact (if you have supplied one to us prior to the Race) regarding your medical status in the event an emergency arises.

2.9 You acknowledge that the Race operates in very remote areas of the Host Country which may not be supported by local hospitals, and that transportation to the nearest hospital may take several hours or longer. You further acknowledge that the course may pass through terrain where emergency evacuation may be seriously delayed or in some cases not available.

2.10 The Race Organizers reserve the right, with or without consultation of a doctor, to stop and use such force as is necessary to restrain you from starting or continuing a Race.

2.11 By agreeing to these Rules and Regulations and applying to compete in the Race, you affirm that you have the understanding and mental capacity to communicate health care directives for yourself and that you are fully informed and understand the full import of the consents given to by you to medical staff in this regard.

ART 3: CODE OF CONDUCT AND SAFETY

3.1 Any action of a competitor which results in either an unfair advantage to themselves or in an unfair disadvantage to another competitor will result in a penalty against the competitor involved in the action.

3.2 You must immediately and respectfully comply with any direction or decision of the Race Organizers and the medical staff. Any failure to do so may result in disqualification or time penalties.

3.3 You must, at all times throughout the Race in which you are competing, abide by the Host Country laws, and behave in a respectful and considerate manner to local people, and to other people involved in the Race (including fellow competitors, Race Organizers, volunteers and medical staff).

3.4 You are solely responsible for your own conduct and behavior, as well as for your own knowledge of and compliance with all applicable laws and regulations of the states or countries in which the Races are held. The Race Organizers will not be responsible for your conduct or behavior, or compliance (or non-compliance) with any of the laws or regulations of the states or countries in which the Race takes place.

3.5 If you encounter anything of concern while on the course which could be a threat to the safety of another competitor or staff, it must become your priority to alert the Organizers staff by getting to the nearest safe checkpoint and providing full details. This could include an obstacle on the course or an injured competitor.

3.6 Your behavior throughout the Race must not prejudice the progress of the Race, or the safety or well being of any other person involved in the Race (including fellow competitors, Race Organizers, volunteers and the medical staff).

ART 4: BOOKINGS AND PAYMENTS

4.1 To compete in the Ultra Race Romania, you must first:
(a) complete and submit the Registration Form online on the Website;
(b) pay the entry fee for the Race in accordance with the instructions given on the Website (you will not be eligible to compete in the Race until we have received full payment of the entry fee and the funds have cleared);
(c) agree to these Rules and Regulations, at the time of submitting the online registration and further sign to agree to these Rules and Regulations before starting the Race;
(d) complete and return all of the Mandatory Forms as specified by the Organizers on the Website (including, but not limited to, emergency contact details, insurance details, medical information, and a medical certificate signed by your doctor)
(e) have insurance which covers for full hospitalization and emergency evacuation to your home country.

4.2 The Organizers reserves the right to withdraw the offer of a place in the Race to you and (if already received) not refund you the entry fee for the relevant Race if it does not receive the documentation specified above within 10 days of the start date of the Race.

4.3 You are solely responsible for obtaining and complying with all specific passport, visa and immigration requirements associated with traveling to and entering the Host Country and competing in the Race. You should check and confirm the relevant passport, visa and immigration requirements with the relevant consulate / embassy for the Host Country prior to completing the registration form. The Organizers do not accept any responsibility for, and will under no circumstances be liable (including, without limitation, providing a refund of the entry fee for the relevant Race), if you cannot travel to the Host Country for any reason including, without limitation, your failure to obtain a visa, or if you are otherwise unable to compete in the Race because of your non-compliance with any passport, visa or other immigration requirements.

ART 5: WITHDRAWAL AND CANCELLATION OR ALTERATION

5.1 You agree that entry to the Race is granted to competitors on a non-changeable, non-transferable basis.

5.2 You may withdraw from the Race at any time, subject to the following provisions of this Rule.

5.3 If you withdraw more than 100 days before the start date of a Race you will receive a refund of EUR800.

5.4 If you withdraw from the Race less than 100 days before the start date, the we will not be liable to refund you any portion of the entry fee, or otherwise pay you any sum whatsoever.

5.5 The Organizers reserves the right to withdraw the offer of a place in the Race to you for any reason and at any time. In such circumstances, we will provide you with a full refund of the entry fee for the relevant Race.

5.6 The Organizers of the Ultra Race Romania reserves the right to:
(a) modify the Race format; or
(b) change the dates of the Race; or
(c) change the location (within the planned country or to a new country) of the Race;
(d) cancel the Race any time before the official start date / time; or
(e) cancel the Race after it has started.

5.7 If we modify the Race in accordance with Rule 5.6 (a), (b), (c), (d) or (e), we will have no obligation to reimburse you the entry fee for the Race.

5.8 If we change the dates of the Race in accordance with Rule 5.6 (b), we will have no obligation to reimburse you the entry fee for the Race provided that we reschedule the Race to commence on another date within 6 months before or 12 months after the date on which the Race was originally scheduled to commence, and provided that we give you reasonable notice of the new dates for the Race (which will in any case not be less than two months).

5.9 Except as set out in Rule 5.8 above, the Organizers will not have any liability to you for the rescheduling of any Race.

5.10 The Organizers are not responsible for any other costs relating to 5.6 (a), (b), (c), (d) or (e) above. This includes, but is not limited to, flights, hotels, insurance, visa etc.

5.11 If you withdraw from the Race at any point after starting, you will not be allowed to re-start any further stage of the Race.

5.12 If you require IV fluids at any time during the Race you will not be allowed to continue in the race and will not be eligible for a Finisher’s medal.

ART 6: LIMITATION OF LIABILITY

6.1 To the full extent permitted by law, the Organizers is under no liability (whether in negligence or otherwise) to you for any Claim or Loss in connection with a Race.

6.2 Notwithstanding Rule 6.1, to the full extent permitted by law, maximum liability (whether in negligence or otherwise) to you for any Claim or Loss in connection with the Race will not exceed the Entry Fee for the Race.

6.3 Under no circumstance are the Organizers liable to you for any Loss, including indirect or consequential loss, however it arises.

6.4 For the purposes of this Rule:

(a) “Claim” means any claim, allegation, cause of action, proceeding, Liability, suit or demand made against the person concerned, however it arises, and whether it is present or future, actual or contingent.
(b) “Liability” means any liability or obligation, however it arises, and whether it is present or future, actual or contingent, including any liability for loss such as loss of profit, loss of revenue or loss of opportunity.
(c) “Loss” includes any loss, damage, Liability, compensation, fine, penalty, charge, payment, cost or expense (including any legal cost and expense) however it arises and whether it is present or future, actual or contingent including:

(i) any loss of or damage to your equipment or belongings;
(ii) any loss arising from injury or death;
(iii) any indirect or consequential loss;
(iv) any other loss or damage suffered or incurred by you arising out of or in connection with competing in the Race (including, without limitation, traveling to the Host Country and Host Town / City).

ART 7: INSURANCE

7.1 You must take out and maintain your own insurance for any risks associated with the Race, including personal travel insurance which covers you for the duration of your time in the Host Country. This must cover you fully against the costs of hospitalization, medical care and repatriation if you were not able to continue the Race, including the cost of air or other forms of evacuation and / or repatriation should sickness or injury necessitate such a course of action.

7.2 The Organizers have no control over, and accepts no responsibility for, the availability or standard of medical and / or repatriation services and facilities in the areas in which the Races take place, and such services and facilities do not form any part of the contract between you and the Organizers of the Race.

7.3 You are solely responsible for your own equipment and belongings during the Race and bear the sole responsibility for incidental or accidental damage (including wear and tear) to, or loss of, your own equipment and belongings. We recommend that you take out adequate insurance to cover your equipment and belongings.

ART 8: THE COURSE

8.1 The Race Organizers reserve the right to add, modify, cancel or change the course at any time.

8.2 While competing in the Race, you must stay on the marked course. If you inadvertently leave the marked course, you must re-enter the course at the exact place where you left it. If you intentionally cut or leave the marked you may be disqualified or be given a time penalty.

8.3 If you leave a logical or obvious course or direction between course markings, you will be deemed to have intentionally left the marked course. Where two course markers are visible, you must go to the closest marker. If a logical or obvious route is evident and both visible markers are distant marks (i.e., one that is evidently not the next mark in sequence) you must proceed on the logical route. Unless directed to do so by a course marking, cutting switchbacks on paved or dirt courses is considered intentional course cutting.

8.4 The course may be changed by the Race Organizers for any reason including, but not limited to, weather, safety hazards or darkness and we may, at our absolute discretion, adjust stage finish times to reflect any course changes.

8.5 Staggered starts may be issued for any stage of a Race. You will be notified of staggered starts before the beginning of the relevant stage of a Race. Any request to begin a stage of a Race at a start time other than the one assigned to you must be approved by the Event Director or the Medical Director.

8.6 Under no circumstances may you sleep alongside any part of the course.

8.7 The course will be marked by signs, arrows, ribbons, chalk, paint, lights, flags and other devices.

8.8 The course will be marked with devices at intervals of between 25 and 100 meters depending on terrain and visibility. If you do not see a marker for 100 meters and you are not on the obvious or logical course, you must immediately return to the last known marker to find the correct course.

8.9 Two or more course markers placed together indicate an abrupt change in course direction. Multiple markings will be placed so that they can easily be seen while following the intended course. Markings will be placed between foot and head height, and may be placed on the ground, trees, bushes, walls, buildings or other stationary objects.

8.10 The course will be marked by lights and other illuminated marking devices at night. You are required to carry a light that is sufficient to find unlit markers in the event that lights and other illuminating devices are covered, fail or go missing.

8.11 Course markings will generally be visible under normal lighting conditions. Abnormal conditions may include sand, dust, mist, fog, smoke, rain, snow or any other condition that reduces visibility (other than darkness). If abnormal lighting conditions occur, a stage of a Race may be modified, delayed or cancelled until normal visibility conditions return.

8.12 The Race Organizers will make every effort to keep the course markers in place for the duration of a stage of a Race. However, it is possible that markers may be taken, buried, blown over, covered, destroyed or otherwise rendered difficult or impossible to find. It is your responsibility to pay attention to the makings and to make intelligent decisions when following the course, or to remain where you are in a safe location at the last course marker you saw.

8.13 You are responsible for (a) staying on the course; (b) slowing down to pay attention to the course markings or the absence of course markings; and (c) waiting at the last course marker seen if you cannot see the next one.

8.14 If you are using a GPS, you must follow the marked course. You may not travel directly between checkpoints unless the course markers take that route. Cutting the course is against these Rules as they could be dangerous or lead to dead ends or impassable terrain. Cutting the course will result in disqualification or a time penalty being issued.

8.15 If you remove or change the location or direction of course markings, you will be disqualified.

8.16 At approximately every 10 kilometers / 6 miles along the course there is a checkpoint where staff, volunteers, a medical doctor, water and shelter are available to competitors.

8.17 All checkpoints must be completed in the designated sequence. Missing a checkpoint will result in the individual being disqualified unless they backtrack to the missed checkpoint. The individual must then proceed from the first missed checkpoint back through all checkpoints as per the mandatory sequence (even if the individual has passed through that checkpoint before).

8.18 You must not spend more than 15 minutes at a checkpoint unless approval is given by a member of the medical staff.

8.19 During the Long Stage, several tents will be erected at a selected checkpoint called the ‘Overnight Checkpoint’. You may only sleep at a designated ‘Overnight Checkpoint’ or risk disqualification.

ART 9: CAMPSITE RULES

9.1 While at any campsite the following rules must be followed:

(a) No chairs or other furniture provided by the Organizers may be taken into or around the competitor tents;
(b) You must sleep either in your assigned tent or otherwise within the inside perimeter of the camp compound. You may not sleep alongside or behind tents;
(c) No shoes are to be worn inside any tents
(d) Competitors must sleep in their assigned tent and should not enter any other tents except the Medical Tent (within opening hours). This includes other competitor tents, staff tents, media tents, HQ tents or any other tents at the campsite.

ART 10: ENVIRONMENTAL RULES

10.1 The Race takes place in some of the most remote and pristine areas of the world. It is therefore imperative that we leave no trace. The Rules of this minimum-impact policy apply to everyone associated with the Race including competitors, staff, volunteers, film crews, press and sponsors.

10.2 Absolutely no litter of any kind including, for example, water bottles, caps from water bottles, energy bar wrappers or toilet paper shall be left on the course or in the tents. If you are found to have littered the course you will be heavily penalized or disqualified. All litter is to be carried to the closest checkpoint or campsite for disposal in the litter bins provided.

10.3 If you encounter plant foliage, do not step on it. Do not pick flowers, cut walking sticks from or otherwise damage the vegetation. Do not light any fires along the course. If there are unique rock formations, do not touch, disturb or deface the rocks. If you encounter any unique rocks, ancient ruins or fossils, do not remove them from their location.

10.4 Where the Race involves a campsite, basic camping techniques shall be employed. Leave no trace at your campsite.

10.5 When at a campsite, you must use the toilet facilities provided. When out on the course, you must be at least 100 meters from a checkpoint, campsite, the course, residential home, or ancient ruin. All human waste must be buried between 20 and 25 cm below the surface, toilet paper must be placed in a toilet paper bag (provided) and carried to the next checkpoint or campsite to be disposed of.

ART 11: THE RACE BIB

11.1 You must wear the Race bib on your chest or stomach where it must be fully visible throughout the entire Race. The Race bib must always be positioned over any clothing or front pack. You must not fix your Race bib onto your leg. The Race bib must not be folded or hidden at any time. A time penalty will be imposed for any incorrectly placed bib.

11.2 A large race patch or second bib, whichever is provided by the Organizers, must be attached to the back of your backpack and be clearly visible at all times. Failure to do so will result in a time penalty.

ART 12: EQUIPMENT

12.1 Every competitor must, at a minimum and at all times, carry the equipment on the Mandatory Equipment List posted on the Website. You will be solely responsible for familiarizing yourself with the most up-to-date requirements of the Mandatory Equipment List.

12.2 You must carry your own equipment and belongings. No other competitor may carry any of your equipment or belongings for you, including a teammate.

12.3 You must supply your own food and drink mixes for the entire Race. Competitors must start with at least the minimum number of calories stated in the mandatory equipment list (2,000 calories per day, or 14,000 calories for the entire Race). The Race Organizers may, at their sole direction, check a competitor’s food supply at any time to ensure that the proper amount of calories remain for the duration of the Race. The medical staff will have the final decision as to whether the calories carried are sufficient for an individual competitor.

12.4 Consumption of alcohol or drugs during a Race from arrival at Camp 1 until crossing the final finish line is prohibited.

12.5 It is your responsibility to ensure that your equipment is fit for purpose prior to the start date of the Race. Competitors may be subject to random equipment checks by the Race Organizers at any time. If any item of equipment as specified in the Mandatory Equipment List is found to be missing, a time penalty will be issued for each item missing or you may not be allowed to continue the Race. If the Race Organizers consider that you have insufficient equipment to complete the Race, or if it is determined that you are carrying a food supply with an insufficient amount of calories, they shall have the right to exclude you from the Race. If you are excluded from the Race under the provisions of this Rule, no refunds will be given and the Organizers will not be responsible for any resulting costs, including costs of repatriation.

12.6 You must wear a flashing red light after sundown. The red light must remain pinned to the rear of each competitor’s backpack at all times until sunrise while on the course. This red light must be worn in addition to the headlamp and backup light source as specified in the Mandatory Equipment List.

ART 13: TEAM RULES

13.1 Teams are made up of three individuals of any gender. Each team must designate a team captain and a team name.

13.2 Any action against a competitor who is part of a team will apply to the entire team. This includes, but is not limited to, a time penalty and disqualification.

13.3 Team members must never be out of sight of each other, or alternatively have a distance greater than 25 meters separating the first team member from the last team member while on the course. Team members must go through the start line, all checkpoints and finish line together.

13.4 If a team member withdraws or is disqualified and this leaves the remainder of the team with less than three people then this will result in disqualification of the remainder of the team from the Team Category of the Race.

13.5 If a team is disqualified then each remaining member of the team can still continue in the Race in the individual category.

13.6 Ultra Race Romania or the Race Organizers may impose a time penalty on any competitor if, at their sole discretion, they determine that an unfair advantage will result from members of a team becoming individuals.

13.7 See Rules 15.6, 15.7 and 15.8 for details on Team Scoring.

ART 14: WATER

14.1 The Race Organizers will supply a ration of water at each checkpoint. Water supplied is to be used for drinking only. Any intentional breach of this Rule 14.1 will result in a time penalty.

14.2 Hot water is provided in the campsite for preparing the meals only.

ARTICLE 15: COMPETITION TIMING

15.1 Race headquarters will keep the official time clock for the Race, beginning when each stage starts and stopping when each competitor crosses the finishing line of each stage.

15.2 The winning competitor will be the competitor with the lowest combined times of the stages after taking into account any time penalties.

15.3 Cut-off times will be established daily. If competitors fail to reach and depart designated points by the specified cut-off time, they will not be allowed to continue the Race, and will not be eligible for a Finisher’s medal. Initial cut-off times will be announced before the stage starts. Initial cut-off times may be modified, and additional cut-off times may be added, during the Race at the sole discretion of the Organizers of the Race.

15.4 Competitors will be ranked according to their cumulative time for each Stage.

15.5 Age rankings are based on the competitor’s age on the day the Race starts. For example, if the Race begins on 15 July and you are 29 years of age, and you have a birthday on the 16 July, you will be deemed to be 29 for the duration of the Race, and will be classified in the age group for a 29-year-old.

Team Results

15.6 The first team to cover all six stages of a Race in the shortest accumulated time is the winner. All other teams will be ranked according to their finishing time. Teams can only be ranked if at least three of the original team members have completed all six stages of the Race.

15.7 Team results are based on time of the last member of the team to cross the finish line of each stage.

15.8 Members of a team who finish as a team are not eligible for ranking in the individual category.

ARTICLE 16: IMAGE RIGHTS, MEDIA CONTENT AND DEVICES

16.1 You irrevocably consent to:

(a) your appearance in the Race being filmed, recorded, incorporated and exploited, in whole or in part, in any television program, film, video or broadcast of whatever nature, by any means and in any media and format now or invented after the date of these Rules and Regulations;
(b) the use and reproduction of your name, likeness, appearance and photographs, films and recordings, by any means and in any media and format now or invented after the date of these Rules and Regulations, for the purpose of advertising, publicity and promotion of the Race and the exploitation of the commercial rights relating to the Race; and
(c) further hereby waive any moral rights you may have in respect of any use, reproduction, modification, publication or broadcast of your name, image, appearance or likeness.

16.2 All content from photographs, official blogs, emails, promotional materials and other materials distributed by the Organizers of the Race is the exclusive property of the Legendary Sports  and must not be copied or distributed without the express written approval of the Organizers.

16.3 You are permitted to take still-shot cameras to take photographs for personal use only. Any commercial use of such photographs is prohibited.

16.4 You may use your own power sources to charge your personal mobile electronic devices. You may not, under any circumstances, use any of the power sources utilized by the Race Organizers or volunteers to operate the Race, to charge your personal mobile devices. Any violation of this Rule will result in a time penalty being imposed on you or disqualification from the Race.

ARTICLE 17: PENALTIES

17.1 The Rules and Regulations are in place to ensure a safe, fair and environmentally sound Race. Penalties will be issued if any of the Rules and Regulations are broken, in particular those listed below.

The issuing of penalties is governed by this guiding principle:

Any action of a competitor which results in either an unfair advantage to the acting parties or in an unfair disadvantage to another competitor will result in a penalty against the competitor involved in the action.

IMPORTANT INFORMATION

This Privacy Notice aims to give you information on how we collect and process your personal data using this website, including any data you may provide through this website when you purchase a product, enter an event or otherwise interact with us.

WHO WE ARE

Legendary Sports is a company registered in Romania with a registered office at 6th Tina Petre Street, Bucharest.

When you use our services, you’ll share some information with us. We want to be upfront about the information we collect, how we use it, who we share it with and the choices we give you to control, access and update your information. For the purposes of data protection legislation, we are the data controller of your personal data.

Please read this privacy policy carefully together with our Cookie Policy. If you have any comments, questions or requests regarding this privacy policy please address to us by writing to us at privacy@ultraraceromania.ro

THE PERSONAL INFORMATION WE COLLECT AND USE

Information collected by us

If you have registered with us, or ordered items from us, we will have your email address, telephone number, postal address and the method you chose to make your purchase with. We also collect information about how you use our services, such as the types of content you view or engage with or the frequency and duration of your activities.

If you have entered the race we will also collect personal information including your date of birth emergency contact (next of kin) information, and your consents to receive communications from event sponsors and partners.

In addition, our servers, logs, and other technologies automatically collect certain information (see below) to help us administer, protect, and improve our services; analyze usage; and improve users’ experience. We share personal information with others only as described in this policy, or when we believe that the law permits or requires it.

Information we collect automatically

Cookies: We may use cookies and other technologies such as web beacons, web storage and unique advertising identifiers to collect information about your activity, browser and device. This data helps us to build a profile of our users. Some of this data will be aggregated or statistical, which means that we will not be able to identify you individually. If you prefer, you can remove or reject browser cookies through the settings on your browser or device. However, rejecting or removing cookies could affect the availability and functionality of our services. For further information on our use of cookies, please see our Cookie Policy.

Device information: We may also collect information about your device each time you use our site. If you have an account with us, we may collect information from or about the computers, phones or other devices where you log into our services. We may associate the information we collect from your different devices, which helps us provide consistent services across your devices. Here are some examples of the device information that we collect:

• Attributes such as the operating system and hardware version.
• Browser type and IP address

Log information: We also collect log information when you use our website. That information includes, among other things:

• Details about how you’ve engaged with us.
• Device information, such as web browser type and language.
• Access times.
• Pages viewed.
• IP address.
• Identifiers associated with cookies or other technologies that may uniquely identify your device or browser.
• Pages you visit before or after navigating to our website.

HOW WE USE YOUR PERSONAL INFORMATION

We use your information in several different ways. The table below set this out in detail, showing what we do, and why we do it.

Who we share your personal information with

We share your data with the following categories of companies as an essential part of being able to provide our services to you:

• Companies who provide communication services such as bulk e mailers
• Professional service providers, such as marketing agencies, advertising partners and website hosts who help us run our business
• Credit reference agencies, law enforcement and fraud prevention agencies, so we can help tackle fraud
• Companies who take part in the operation of events, such as timing and medical services contractors
• Companies approved by you, such as social media sites

We will not share your personal information with any other third party.

How long your personal information will be kept

We will hold on to your information for three years after you close your account, or as long as is needed to be able to provide the services to you for as long as is necessary to provide support-related reporting and trend analysis only. After this time it will be deleted.

If reasonably necessary or required to meet legal or regulatory requirements, resolve disputes, prevent fraud and abuse, or enforce our terms and conditions, we may also keep hold of some of your information as required, even after you have closed your account or it is no longer needed to provide the services to you.

CONTROL OVER YOUR INFORMATION

Under the General Data Protection Regulation, you have several important rights available to you for free. In summary, those include rights to:

• Be informed about how your personal information is being used (hopefully this privacy policy explains it all)
• Access the personal information we hold about you
• Request that we transfer elements of your data to another service provider
• Request us to correct any mistakes in your information which we hold
• Request the erasure of personal information concerning you in certain situations
• Receive the personal information concerning you which you have provided to us, in a structured format
• Stop any direct marketing
• Object to processing of your personal data

If you would like to exercise any of these rights, please write to us at privacy@ultraraceromania.ro

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made many requests. In this case, we will notify you and keep you updated.

KEEPING YOUR PERSONAL INFORMATION SECURE

We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorized way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorized manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org.

CHANGES TO THIS PRIVACY NOTICE

This privacy notice was published on 20/08/2019 and last updated on 20/07/2024.

Any changes we make to this notice will be posted on this page.

HOW TO CONTACT US

If you wish to contact us please send an email to contact@ultraraceromania.ro

GLOSSARY
Lawful Basis

Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law).

Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.

Comply with a legal or regulatory obligation means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.